Who we are
We, Uttlesford Community Action Network, are committed to respecting and protecting the privacy of anyone using our website and services, and the confidentiality of any personal information that you provide us with. The purpose of this statement is to set out how we use any personal information that we obtain from you and outline your rights and protection.
We are governed by the General Data Protection Regulation (GDPR) which replaced the Data Protection Act 1998 from 25 May 2018
It covers the collection, protection, use and your rights of the personal information which you have provided to the charity.
In general you can visit our website without telling us who you are and without revealing information about yourself. If however you use our site you will need to register and you will be asked to provide certain information, such as your contact details. We will store this data and hold it securely on computer or otherwise. At that time you will be requested to give your express permission to allow us to use your personal information for marketing, customer and product analysis and to enable us to review, develop, and improve our service.
We may use information that you provide to register you with our website and to administer it.
No information will be collected without your consent and if you are under 16 that consent will be provided by your parent or guardian, unless for preventive or counselling services offered directly to you.
Your personal information will not be used for marketing purposes without your express consent.
Our website address is: https://www.ucan.org.uk.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
Suggested text: If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
In the event that you wish to discuss any aspect of your stored personal information you should contact the Data Protection Officer at Uttlesford Community Action Network, telephone: 01371 878400 or alternatively email connect@ucan.org.uk